Fax messaging service has been used by businesses and Confidential Fax Cover Sheet is one of the most important aspects while sending a confidential fax. When it comes to fax messages there are different kinds of messages that can be sent and one of them is confidential fax.
A confidential message means that it is strictly meant for the authorities and only in between the sender and the receiver. There is a possibility that a fax can be sent and picked up by anyone.
So, a confidential fax has to be strictly private and confidential that means no one else can receive and pick it up.
Confidential Fax Cover Sheet Template
To help safeguard the confidentiality of faxes sent from your business can be made possible by creating a cover sheet template and instructing your staff to attach it to all outgoing fax communications.
For a confidential fax there has to be a disclaimer added at the bottom of your cover sheet. Adding a disclaimer means that the contents of the intended message are solely made for the stated recipients and should not be viewed by anyone else.
The disclaimer should also mention that anybody receiving a fax in error should contact the sender and destroy the content of the message and do not forward any information contained in the fax to the third parties.
Printable Confidential Fax Cover Sheet Template
You can also give an instruction to your employees to be conscious of the location of fax message while transmitting messages. So, it is important that you send fax as and when you think that it is important and keep it confidential by making all the necessary amendments. You can also have a look at the various templates available online and have an insight as to what you can add in your letter and what you cannot add in your letter. One or more best ways of making this document is to add Confidential at the top of your sheet printed in large letters, usually this is below fax or it can also be inserted into the comments section as long as it is bold, big and can be easily the moment a fax is picked. There are also many different types of confidential sheets and all of them have different requirements and details that are required in the sheet.
Free Confidential Fax Cover Sheet
The information added in the fax message may be confidential and legally privileged is the first line added in the confidential notice.
It is intended for only individuals named specifically. If the sheet has been received wrongly, then it should be given back to the sender or destroy it along with its contents and delete from your system if applicable. So, now that you know about the do’s and don’ts of the confidential fax, then send it keeping in mind these points.
Confidential Fax Cover Sheet in Google Docs, PDF & Word Template